Edit Product Inventory

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Overview

Merchants can manage product inventory and pricing at a size and selling-location level. Each size must have inventory added for at least one selling location to be available on the storefront.

Inventory and pricing are configured inside a selling location, and merchants can:

• Add or update stock
• Adjust pricing
• Control sellable availability per size

This guide explains how to configure inventory and pricing, and how the system automatically manages inventory states.

Before you begin

• Sizes are created during product creation and appear as tabs on the Edit Inventory page.

  • Click the + icon next to the size tabs to add more sizes. This redirects you to the Edit Product page. [Add link: Learn how to add sizes]

• Selling locations must be configured first.

  • If no selling location exists, inventory cannot be added. [Add link: Learn how to configure selling locations]

• If a size has no inventory added, that size will be disabled on the storefront.

Steps to edit product inventory

1. Go to Commerce Panel → Products → My Products.

2. Search for the product and click Edit Inventory.

3. On the Edit Inventory page:

   • Select the required size tab (for example, S, M, L).
   • Use the + icon to add more sizes (redirects to Edit Product).

4. Click Add Selling Location if no selling location exists.

   • Select the selling location and save.

5. Under the selected size, locate the selling location and click the edit (pencil) icon.

6. Configure inventory and pricing as required.

7. Click Save.

Selling location and inventory relationship

• Inventory is always managed inside a selling location.

• Each selling location can have:

  • Its own inventory quantities
  • Its own pricing

• A size becomes available on the storefront only when:

  • A selling location exists, and
  • Sellable inventory is greater than zero

Edit Inventory screen: How to configure

Inventory configuration

The Inventory section allows merchants to add, update, or rebalance stock.

Add Inventory

1. Total Quantity

   • Represents the total stock available in the selling location.
   • Use + / – or manual input to add or reduce stock.
   • Increasing total quantity increases sellable stock (unless restricted by other states).

System-managed fields

1. Sellable

   • Quantity available for customers to purchase.
   • Automatically calculated by the system.
   • Cannot be edited directly.

2. Order Committed

• Quantity reserved for confirmed orders.
• Displays a split view of committed stock from:
  • Inventory Management System (IMS), and
  • Order Management System (OMS).
• Automatically updated based on order placement and fulfillment flows.
• Cannot be edited manually by merchants.

Hover over the info (ⓘ) icon to view the IMS and OMS breakup of committed inventory.

3. Damaged

   • Quantity marked as damaged or unfit for sale.

   • Automatically moved here by the system during:

     • Returns marked as damaged
     • Cancellation or return reasons that imply damage

   • Reduces sellable quantity automatically.

4. Not Available

   • Quantity temporarily blocked from sale.

   • Automatically moved here by the system during:

     • Returns under inspection
     • Cancellations requiring quality checks

   • Merchants can use the dropdown to:

     • Move to Sellable (after inspection)
     • Remove from Stock (if stock is rejected)

Inventory dropdown actions

Next to Damaged and Not Available, click the dropdown icon to perform actions:

• Add Inventory : Increase stock for the selected state.

• Move to Sellable: Move stock from Not Available back to Sellable.

• Remove from Stock : Permanently reduce stock from the system.

Use these actions when adjusting inventory due to inspections, corrections, or stock reconciliation.

Pricing configuration

The Pricing section allows merchants to fully configure product pricing per selling location.

Editable pricing fields

1. Selling Price

   • The final price shown to customers.
   • Editable at any time.

2. Actual Price

   • The base or MRP (Maximum Retail Price).
   • Used to calculate discounts.

3. Discount

   • Automatically calculated based on actual price and selling price.
   • Cannot be edited directly.

4. Click View More

   • This expand to configure additional pricing details:

     • Cost Price: Used for internal cost tracking and reporting.

Use View Less to collapse additional pricing fields.

Inventory Field Logic and Use Cases

Important behavior notes

• Inventory automatically moves between states based on order, cancellation, and return reasons.

• Merchants only need to:

  • Add or remove stock
  • Decide whether unavailable stock should be restored or removed

• Sizes without sellable inventory remain disabled on the storefront.