# Store Closure

This document explains what needs to be done when a store is permanently shut down. The objective is to ensure that no physical cash remains unaccounted for, all registers are properly closed, and the system reflects a clean final state.
This process is typically handled by Store Managers with support from Company Admins.
When a store shuts down, cash handling cannot stop abruptly. Any remaining cash—whether at sales counters, petty cash, or store-level deposits—must be properly recorded and transferred.
A structured closure process ensures:

* No cash is left untracked
* Financial records are audit-ready
* There are no disputes or confusion later


1. **Close All Sales Registers:** The first step is to ensure that no sales register remains open. Each Store Associate must close their sales register by:
  1. Counting physical cash
  2. Recording the closing amount
  3. Resolving discrepancies, if any
If required, the Store Manager can assist or approve closures where discrepancies exceed the allowed limit.
2. **Reconcile and Close Petty Registers:** Any remaining cash in petty registers should be transferred back to the Store Deposit Register using a cash out operation with an appropriate reason, such as “Store closure settlement”. Once the balance becomes zero, the petty register can be closed.
3. C**onsolidate Cash in Store Deposit Register**: After all sales and petty registers are closed, all remaining cash should now be in the Store Deposit Register. At this point, the Store Deposit Register represents the **entire physical cash balance of the store**. The Store Manager should verify that:
  1. No other registers hold cash
  2. The store deposit balance matches physical cash
4. **Transfer Cash to Bank Deposit**: The final cash movement is transferring the full store deposit balance to the bank. This is recorded using the **Bank Deposit** option. The deposited amount must match or be less than the store deposit balance—otherwise, the system will block the action. Once the deposit is recorded, the Store Deposit Register balance becomes zero.


### Final Expected State After Store Closure

At the end of this process:

* All sales registers are closed
* All petty registers are closed
* Store Deposit Register balance is zero
* Cash Management reflects no remaining cash in the store


This indicates a clean and complete store shutdown.