This document explains what needs to be done before a newly opened store can start accepting cash payments. It is relevant for Company Admins and Store Managers responsible for store setup. A store cannot begin cash-based sales until its cash foundation is correctly set up in the system. Before daily sales can begin, the store must have an initial cash balance recorded in the Store Deposit Register. This balance acts as the starting point for all cash operations in the store. This initial cash is managed through the Store Deposit Register. This register acts as the central cash pool for the store. Without setting this up correctly, store associates will not be able to open their sales registers or start the day.
The Store Deposit Register represents all cash physically available in the store. It serves three key purposes:
- It provides opening cash to sales registers
- It collects excess cash returned from sales registers
- It acts as the source for bank deposits and petty cash
Think of it as the store’s cash locker, while sales registers are individual cash drawers.
- A Store Manager or Admin opens the Store Deposit Register by adding the initial cash amount. This is done by entering the denominations and selecting an appropriate reason, such as “Store opening balance” or “Cash received from headquarters”. For example, when a new store opens, the business might send ₹50,000 from headquarters to the store. This amount is added to the Store Deposit Register as the opening balance.
- If a sales associate tries to open a register and the Store Deposit Register does not have enough balance, the system will block the action and show an error stating that the store deposit has insufficient funds.
- The opening cash for each sales register is pulled directly from the Store Deposit Register. This ensures that all cash in circulation is accounted for from the very beginning.
Once these steps are complete, store associates can operate independently while managers retain full visibility and control.